[Volunteers] UKNOF27 connectivity, webcast, venue setup and other logistics.
Denesh Bhabuta - UKNOF
denesh at uknof.org.uk
Wed Apr 2 19:51:36 BST 2014
Excellent.. thanks.. have noted. :-)
On 2 Apr 2014, at 19:40, Paul Cairney <paul at cairney.me.uk> wrote:
> Im only 5 miles down the road so can be at venue for 17:00 on the 23rd to lend a
> hand with the setup, although not being much of a morning person I wont be much
> use with registrations but happy to assist with the 10am onwards tasks :)
>> -----Original Message-----
>> From: volunteers [mailto:volunteers-bounces at lists.uknof.org.uk] On
>> Behalf Of Denesh Bhabuta - UKNOF
>> Sent: 29 March 2014 13:19
>> To: meeting at uknof.org.uk; volunteers at uknof.org.uk
>> Subject: [Volunteers] UKNOF27 connectivity, webcast, venue setup and
>> other logistics.
>> [Apologies for the duplicate.. had forgotten to add volunteers@ originally]
>> Dear folks
>> With UKNOF28 just under a month away, this is aimed at the UKNOF
>> Meeting Committee and anyone who is volunteering to:
>> 1) Help with set up (and at the end of the meeting assisting with the tear
>> 2) Help with various things during UKNOF27
>> • we will have access to the meeting room from 5pm on Wednesday 23
>> • venue access from 8am on Thursday 24 April
>> I list the various tasks and times for these to be done below, and also
>> request confirmation of who can lead/assist with each bit.
>> Wednesday 23 April
>> 5pm - 7pm
>> + Connectivity setup and test
>> + Webcast setup and test
>> + Power Distribution
>> + AV Set Up and Test
>> + Ensuring the presentation laptop is all set up and presentations uploaded
>> + Logo slides
>> + Room layout
>> Keith, Mike, Brandon, Tom, Nat - will you be around for the above? Which
>> parts would you like to take lead on and please let me know if you need any
>> extra pairs of hands.
>> Who has which of the kit with them? Laptop, red suitcase with
>> connectivity/wifi kit, power distribution.
>> I will be around for general set up..
>> Any volunteers for the registration desk(s), badges and putting up banners
>> plus any other sponsor collateral that may need to be laid out.
>> Thursday 24 April
>> 8am - 9am - we expect delegates to start trickling in from around 8.30am.
>> + Any set up which needs to be finished needs to be done within this
>> timeframe. I expect most (if not all) will have been done between 5-7pm
>> the night prior.
>> + Sponsors will be bringing their collateral and setting up. Generally, we let
>> sponsors get on with it, however they may have questions and
>> requirements. I will need 2 people to assist me with this.
>> + I will need another 4 - 5 people manning the registration desk during the
>> morning rush and from 8.30am. Once the rush is over - around 10.30am, I
>> will need 2 people manning the registration desk.
>> I’m OK with the manning to be done in self-organised shifts
>> Those who will be manning the registration desk, please bring a
>> laptop/tablet with you as this will be used for walk-in registrations and to
>> check various details. If you bring a laptop, you can also watch the webcast.
>> 10am - 6pm
>> + Registration desk - please refer to the section above.
>> + MIC runners during the sessions needed. Any volunteers? Again, happy for
>> volunteers to take this in turn. 2 - 3 MIC runners active at any time.
>> + 6pm (or as soon as UKNOF is over) de-rig. As many hands as possible who
>> can assist would be great. :)
>> If anyone is bringing a camera with them, we would also be interested in
>> photos of the sessions and breaks.. and with your permission, maybe use on
>> various UKNOF documents.
>> Looking forward to the replies.. (I know it is the weekend.. but I can hope :)
>> Best Regards
>> volunteers mailing list
>> volunteers at lists.uknof.org.uk
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